The submitted document needs to be enhanced so that it would be in congruence to most conventional documentary standards in writing policies and procedures. The document presentation should follow an outline, that is;I. Objective/s of the document; 2, Scope/Coverage of the policy; 3. Roles and Responsibilities; 4. Definition of Terms; 5. "Cut and Paste" the texts in first and second pages of the submittal; 6. References and other Applicable Documentations; 7. Revision History (if Any) 8. Review and Approval of the document.

The above elements plus official logo and template of an organization will satisfy minimum writing conventions.